Office Jobs in Web3

Key Responsibilities:

HR Responsibilities:

• Attendance and employee record management
• Handle employees’ on/o boarding;
• Manage employees’ dependent registration/cancellation
• Manage family leave processes, company policies, and benefits packages
• ssue certificates in both English and Japanese (employment certificates, working certificates, etc.)
• Process reimbursed expenses (collection, calculation, and check)
• Manage company housing contracts (Liaison with management companies, draft and cancel contracts, manage renewal process, etc)
• Support immigration process and visa applications for employees joining from abroad
• Issuance of various documents for administrative procedures (year-end adjustment documents, health insurance, etc
• Follow salary payment process - submit related info and double-check calculation (done by 3rd party)

Finance & Accounting Responsibilities:

• Liaise with third party providers, clients, and suppliers
• Ensure payments, amounts and records are correct (record and file cash transactions, process invoices, account reconciliation, etc.)
• Control credit and monitor debt
• Translation of financial documents to share financial information with London team

Office Administration:

• Ordering business cards
• Post management
• Planning and managing in-house events
• Processing mandatory government/regulatory questionnaires
• Facility management/ liaison with building management companies
• Office security card management (Application, registration, cancellation, etc
• Ordering and management of office supplies
• Telephone correspondence

Management of general meeting of shareholders:

• Organize shareholder/board meetings
• Creation of various reports/minutes management
• Revision of the Articles of Incorporation and internal regulations

Management of company registration:

• Process company registration change
• Process directors registration change

Mandatory Skills:

• Education: A higher diploma or equivalent
• Experience: At least 3 years of relevant experience, preferably in a global company
• Communication skills: Excellent communication skills, both written and oral
• Computer skills: Proficiency in MS Office, including Excel, Word, and PowerPoint
• Personality traits: Detail-oriented, proactive, independent, and self-motivated
• Other skills: Ability to work in a fast-paced environment, multi-tasking skills, problem solving and coordination skills
• Cultural understanding: Deep understanding of Japanese business culture and regulation
• Team management: Team management skills

Preferred Skills:

• Language skills: Native Japanese and fluent/communicative English

Benefits:

• The opportunity to grow at a fast pace in meritocratic environment
• Performance review and discretionary cash bonus paid every 6 months
• 10 days holiday inclusive of Japan public holidays (17 days). Days of holiday increase up to 20 days with more than 6.5 years’ experience
• Shakai Hoken (retirement and long-term disability)
• Kyokai Kempo (annual physical check-up at hospitals)
• Housing subsidies
• Exciting social calendar